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Important Dates & Deadlines

EXHIBITORS
Now Available! - Contracts Due from Priority Companies
Now Available! - Rebooking for 2025 to Begin
15 July 2024 - 50% Booth Space Deposit Due 
13 January 2025 - 100% Booth Space Balance Due

16 July 2024 - Space rate increases from USD 42 to USD 44 per sqft.
13 January 2025 - Space rate increases from USD 44 to USD 46 per sqft.


INTERNATIONAL PAVILION ORGANIZERS
Please refer to your contract for payment deadlines.

BOOTH PRICES AND INCLUSIONS

Booth prices are as follows:

NRG Center
  • Early Bird - USD 42 per sq. ft. (Contracts Live–15 July 2024) 
  • Advanced - USD 44 per sq. ft. (16 July 2024–12 January 2025)
  • Standard - USD 46 per sq. ft. (13 January–End of Show)

Center space includes: 

  • Standard booth draping (8-ft. high drape back wall and 3-ft. high drape side rails – in linear space ONLY) and an identification sign (11 x 17 inch) listing Exhibitor name and booth number will be provided to all indoor linear Exhibit Space.
  • Five Complimentary Exhibitor Registrations per 100 square feet of Exhibit Space to be used for staff working the booth.
  • 20 complimentary 4-Day Guest Invites - Invite partners and customers to join you at OTC!
  • Exhibitor listing in official online Conference Program, show APP and show website.
  • Daily Trash Removal and Carpet Vacuuming is included with your indoor and outdoor space rental.  
  • One copy of the OTC proceedings (Code emailed to Primary booth contact)
  • Shipping and Drayage is not included with the cost of your booth space.

 

Parkway (outdoor exhibit space)

  • Parkway Cement - USD 26 per sq. ft.  (no asphalt space available in 2025)
  • Machinery Rate - USD 16 per sq. ft. *Parkway only
  • 20x20 Hospitality Suite - USD 24,400
  • 20x30 Hospitality Suite - USD 37,600

Outdoor exhibit space includes:

  • Include contracted space only.
  • 20 complimentary 4-Day Guest Invites - Invite partners and customers to join you at OTC!
  • Five Complimentary Exhibitor Registrations per 100 square feet of Exhibit Space to be used for staff working the booth.
  • Exhibitor listing in official online Conference Program, show APP and show website.
  • Daily Trash Removal and Carpet Vacuuming is included with your indoor and outdoor space rental.  
  • One copy of the OTC proceedings (Code emailed to Primary booth contact)
  • Shipping and Drayage is not included with the cost of your booth space.

NEW EXHIBITORS

Thank you for your interest in exhibiting at OTC 2025.  Please provide us with a few details and an OTC sales representative will contact you directly.


Important Notice!
Drayage is not a covered item. Exhibitors will be responsible for all drayage charges incurred. 

RETURNING EXHIBITORS

Important Notice!

Drayage is not a covered item. Exhibitors will be responsible for all drayage charges incurred. (Drayage/Material Handling)

Companies will be assigned based on the OTC Priority Numbers System and then on a first-come, first-served basis.

Follow the steps below to get started:
1. Review the Terms & Conditions carefully.
2. View the Floorplan  (NRG Center Only at this time)
3. Select five (5) preferred locations. 
4. Complete and submit the Exhibit Space Contract  - (email the sales team for password assistance) 

QUESTIONS?

Henry Tinne

Henry Tinne
Senior Business Development Manager

Companies A–FL
Tel: +1.713.966.0255

EMAIL HENRY

Kirk Colligan

Kirk Colligan
Sales Manager

Companies O–Z
Tel: +1.972.952.9516

EMAIL KIRK

Danny Foster

Danny Foster
Associate Director – Sales Americas

Tel: +1.512.966.4922

EMAIL DANNY

Countdown to OTC 2025!